Keeping a formal record of your employees is essential for good governance and staying compliant with state laws. While Dappr is preparing to launch a full suite of employment-related features, the current system serves a critical purpose: helping you maintain accurate records and enabling Dappr to monitor your compliance obligations as your team grows.
By adding your employees to Dappr, you provide the system with the necessary information to track your company's presence across different states, which is crucial for tax and legal compliance.
Why add employees in Dappr?
Even if you use a separate payroll provider, logging your employees in Dappr is a vital step for two main reasons:
Compliance Monitoring: The location of your employees is a key factor in determining where your business has physical nexus. Hiring an employee in a new state almost always requires you to register your business there (a process called foreign qualification) and to register for state payroll taxes. Dappr uses the employee information you provide to monitor these obligations and will alert you when action is required.
Centralized Record-Keeping: It allows you to keep an official, centralized record of all current and past employees, including their start dates, titles, and compensation, right alongside your other corporate documents.
How to add a new employee
You can add new employees from the Management section of your Business Records.
From the main menu, navigate to Business Records.
Select Management from the top menu, and ensure you are on the Employees tab.
Click the blue + New employee button in the top-right corner.
Select the Person: In the pop-up, you can either select an existing team member from the dropdown or click "Add new person" to invite someone new.
Enter Employment Details:
Start Date: The official first day of employment. This date is critical for Dappr's compliance tracking.
Position Title: The employee's official job title.
Responsibilities (Optional): A brief description of the employee's role.
Add Compensation and Contract:
Specify the employee's compensation (e.g., annual salary).
You can also upload a copy of the signed Employment Agreement. We highly recommend doing this to ensure all essential documents are stored securely in one place.
Review and Submit: On the final screen, review the information you've entered and click Submit.
Compliance checks and notification
On the employee's official start date, Dappr's system will automatically review your company's compliance status based on the new information. If hiring this employee in their specific location triggers any new obligations (such as the need to foreign qualify or register for payroll taxes), a task will be automatically added to the to-do list of the company's legal representative, prompting them to take the necessary action.
Viewing employee records
To view a list of all your employees, navigate to the Employees tab in the Management section. You can click on any employee in the list to view their dedicated page, which shows their contact details, position history, and other relevant information.